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27 Jul 2020

Staying Stress Free: Self Storage Manager's Guide

Jack Raistrick

Union Realtime

Running a self storage facility can be stressful, but there are some things you can do to make it easier. This blog post will focus on how to stay stress free as a self storage manager and help you manage the day-to-day operations of your business. In this article we will discuss some top tips that can help you avoid being stressed at work.

Now before we start, every job has it stresses, however it is important to limit these stresses and stay in control of them. As a self storage manager, you will have a lot of daily tasks which need completing and jobs which need to be done, both expected and unexpected daily jobs. In order to stay stress free, you must focus on the tasks at hand and not get bogged-down by anticipating what might happen in the future.

1) Acknowledge what stresses you out

Every day you go to work, there are many things that may potentially cause stress. It could be the ever changing demands from a demanding client or a looming deadline for submitting financial reports. In order to avoid and manage workplace-induced stress, it is important that self storage managers consider what stresses them out. The first thing to do is figure out what stresses make your job hard and then work on those things, for example if you struggle with time-management, ask yourself why that is the case? It could be because there are too many tasks due in a short space of time or other reasons like low staff numbers and tasks are just unable to get done. It could be something as simple as the colour of your office or a certain picture on a wall. Finding what stresses you out at work is the first step in overcoming the stress.

2) Develop Routines

Developing a routine will help you feel in control, improve your productivity and stay organised, which can all reduce stress. A regular routine will help you take better care of yourself, for example you could set a certain time in your day to go for a quick walk around your facility. Spending just five minutes walking can help alleviate feelings of anxiety. Try going for a quick walk every couple of hours, it can help clear your head space which in turn can reduce your stress levels. Set a specific time for a lunch break. This way you can split your day up and ultimately help you stay on top of tasks because you will know what needs to be completed before your lunch and what jobs you can get done after your lunch break.

3) Create a to-do list

A to-do list is another great way to help you stay in control. Creating a to-do list at the start of your day will help you structure your day, you will be able to see what needs to be done and when it should get finished in order to complete the other tasks on your to-do list. Once completed, you will feel a sense of accomplishment which will create a more positive mindset for you, not only will this be felt after all tasks are completed, but after finishing just one task and ticking it off the list will give you a sense of satisfaction! A to-do list also has the ability to help reduce your anxiety and fear of the unknown as you have planned exactly what needs to be done in your working day. A physical to-do list will help clear your mind, writing all your daily tasks down will help you focus on one task at a time and not have random tasks floating around your head whilst trying to complete another.

4) Take care of yourself outside of work

Not everyone can leave their job at work, there are people who are constantly thinking about their work, and if that is you, that is okay, it really is! But the one thing you want to stay in control of is your stress at home. Your family and friends don't want you to be carrying unnecessary work stress at home. Create a relaxing environment at home, by using your favourite scents, lighting candles or even watching a movie! It is understandable that some people may have children running around at home which make it hard to relax and create a relaxing environment, but treat yourself to 15 minutes each night, to read a book or even listen to some of your favourite music, taking time for your self is essential.

5) Ask for help when needed

Even as a self storage manager, you can ask for help! It is okay to ask for help when you need it. It will take the work off of your shoulders, which can provide some relief from stress and give you a break if needed. It will also help have a positive effect on your employees as they will feel they are being given responsibility and will want to strive to impress you. Delegating your jobs can not only help reduce your work load and stress, it can also help fulfil potential of your staff as you may find one of your employees really specialises in a certain job, which relieves stress from you and helps them progress as an employee. Not all help needs to be physical, if possible try to identify what type of assistance you may need, a simple 5 minute chat with someone can help improve your mental health and ultimately your stress and help prepare you for the rest of your day.

6) Practice mindfulness

Mindfulness is practised by millions of individuals all over the world. It's considered as a natural, safe, and accessible technique to improve our mental health, similar to how jogging improves physical fitness. Mindfulness can help eliminate stress and keep you focused on tasks. The definition of mindfulness is "a mental state achieved by focusing one's awareness on the present moment, while calmly acknowledging and accepting one's feelings, thoughts, and bodily sensations, used as a therapeutic technique".  It has been found by researchers that people who commonly utilise mindfulness are less stressed, both psychologically and physiologically than people who don't. It can be seen that mindfulness appears to aid in the management of current stress as well as the prevention of future adversity. This alone demonstrates the importance of mindfulness and how it can alleviate stress from your work day.

7) Don't procrastinate

The final tip is to avoid procrastination. This isn't the only thing that causes stress and it may be one of the most significant things people do (or don't do). But procrastination often leads to negative feelings about yourself, and these can cause stress. It also has other consequences that you may not have considered until now. For example, if you are procrastinating with something like a report that is due for your boss tomorrow, then chances are the reason why isn't because of laziness or lack of caring; it's more down to the fact that you don't feel confident you can do the job to a high standard. The more we procrastinate, the less time and energy we have left for everything else in our life - family, relationships, hobbies etc. And as well as this it will often make us anxious about what needs to be done and how stressed we are going to feel when it's all finally due tomorrow. It can seem counterintuitive to undertake a task you dread, but the more you avoid tackling this type of work and letting things pile up, the less time there will be in your day for anything else other than stressing over what needs doing next. If you try and tackle these tasks as soon as you can then this helps not only to keep your stress levels down but also it helps you be more productive. Staying on top of things and tackling them as soon as you can is a really important way for us to stay calm, organised and stress free in your work day - because when you're running out of time or energy, every task seems daunting which leads to stress.

Final thoughts

Managing stress at work is important because it can have a negative impact on your well-being and productivity. If you're feeling stressed out, there are lots of ways to reduce the tension in your life. Take time for yourself outside of work, identify what stresses you out so that you can avoid them when possible, develop routines around tasks like emailing or working with clients, create a to-do list and prioritize items by importance but also by urgency (so if something doesn't need attention right away don't procrastinate), ask for help when needed from friends or family members who care about you and practice mindfulness throughout the day. We hope these tips will empower you to be more productive while staying happy.